Senior Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
City organization, operations, policies, and procedures
City human resource policies and procedures
Business computers; word processing and spreadsheet software; and other general office equipment and computer applications
Handling situations requiring diplomacy, fairness, firmness, and sound judgment
Understanding and applying City policies and procedures and applicable federal and state regulations
Processing staff payroll with a high degree of accuracy
Organizing and maintaining records
Multi-tasking
Establishing and maintaining cooperative working relationships with all levels within the City
Communicating effectively verbally and in writing
High School diploma or equivalent; AND four years of experience in advanced staff support; may require one year of payroll support experience; ORan equivalent combination of education and experience
License And Certification
Possession of a valid Texas driver’s license
Physical Demands And Working Environment
May be required to lift and carry items weighing up to 30 pounds
May be required to climb ladders
Responsibilities
Under general supervision, performs various advanced staff support activities
This level is distinguished from the Administrative Assistant classification by greater work variety, complexity and operational freedom
The incumbent will provide assistance with payroll processing and carry out various administrative activities for the Human Resources Department
Performs general office duties and provides a full spectrum of payroll and administrative support; assists with high priority assignments
Serves as back-up support to the Payroll Specialist
Maintains staff personnel records; distributes, collects and updates records as needed; maintains filing system
Prepares various complex reports; compiles data; provides various analyses
Conducts research for various projects and/or special assignments
Performs procurement and purchasing activities; creates and approves requisitions; monitors purchase orders; researches and selects vendors; obtains vendor quotes; interacts with vendors regarding issues or problems
Greets incoming residents or other visitors; determines the nature of the visit and provides exceptional customer service
Assists with new hire orientations, open enrollment and various HR activities
Answers incoming phone calls; provides information and/or routes calls to appropriate staff member
Receives and distributes inter-office and postal mail
Makes travel arrangements for staff; makes purchases as necessary
Provides staff support to various committees and task forces; provides logistical services; takes and transcribes meeting minutes
Orders office supplies, materials and equipment
Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned
Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency
Principles and practices of payroll processing
Providing efficient customer service
Work is performed primarily in a standard office environment
Job description
Job Description

Under general supervision, performs various advanced staff support activities. This level is distinguished from the Administrative Assistant classification by greater work variety, complexity and operational freedom. The incumbent will provide assistance with payroll processing and carry out various administrative activities for the Human Resources Department.

ESSENTIAL FUNCTIONS : Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
• Performs general office duties and provides a full spectrum of payroll and administrative support; assists with high priority assignments.
• Serves as back-up support to the Payroll Specialist.
• Maintains staff personnel records; distributes, collects and updates records as needed; maintains filing system.
• Prepares various complex reports; compiles data; provides various analyses.
• Conducts research for various projects and/or special assignments.
• Performs procurement and purchasing activities; creates and approves requisitions; monitors purchase orders; researches and selects vendors; obtains vendor quotes; interacts with vendors regarding issues or problems.
• Greets incoming residents or other visitors; determines the nature of the visit and provides exceptional customer service.
• Assists with new hire orientations, open enrollment and various HR activities.
• Answers incoming phone calls; provides information and/or routes calls to appropriate staff member.
• Receives and distributes inter-office and postal mail.
• Makes travel arrangements for staff; makes purchases as necessary.
• Provides staff support to various committees and task forces; provides logistical services; takes and transcribes meeting minutes.
• Orders office supplies, materials and equipment.
• Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
• Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency.

Knowledge And Skills

Knowledge:
• City organization, operations, policies, and procedures.
• Principles and practices of payroll processing.
• City human resource policies and procedures.
• Federal fair labor standards.
• Business computers; word processing and spreadsheet software; and other general office equipment and computer applications.

Skill In
• Handling situations requiring diplomacy, fairness, firmness, and sound judgment.
• Providing efficient customer service.
• Understanding and applying City policies and procedures and applicable federal and state regulations.
• Processing staff payroll with a high degree of accuracy.
• Organizing and maintaining records.
• Multi-tasking.
• Establishing and maintaining cooperative working relationships with all levels within the City.
• Communicating effectively verbally and in writing.

Minimum Qualifications

High School diploma or equivalent; AND four years of experience in advanced staff support; may require one year of payroll support experience; ORan equivalent combination of education and experience.

License And Certification

Possession of a valid Texas driver’s license.

Physical Demands And Working Environment

Work is performed primarily in a standard office environment. May be required to lift and carry items weighing up to 30 pounds. May be required to climb ladders.

Closing Date/Time: December 27, 2024 at 11:59 PM CST

United States
Texas
Galveston Show on map Get directions