Property Management Administrative Assistant

RWJBarnabas Health


Executive Secretary
RWJBarnabas Health • New Brunswick, NJ, United States • via LinkedIn
19 hours ago
Full–time
No Degree Mentioned
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Job highlights
Identified by Google from the original job post
Qualifications
Requires a comprehensive knowledge of hospital as well as unit policies and procedures, the ability to make independent judgments regarding administrative issues as they arise and to deal effectively with the highest level of personnel, both internal and external to the hospital
High School graduate with additional business or secretarial school training or equivalent
Three to five years of secretarial experience at the executive level
2 more items(s)
Benefits
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
9 more items(s)
Responsibilities
Performs a variety of complex administrative functions as assigned
and to remain flexible regarding changing work volume
Ability to compose independent correspondence, reports, memos, etc
13 more items(s)
Job description
Req #: 0000163101

Category: Clerical / Administrative Support

Status: Full-Time

Shift: Day

Facility: RWJ New Brunswick

Department: Administration

Location:

Main Hospital - New Brunswick, One Robert Wood Johnson Place, New Brunswick, NJ 08901

Job Overview

Performs a variety of complex administrative functions as assigned. Requires a comprehensive knowledge of hospital as well as unit polic...
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Logan Property Management


Property Management Administrative Assistant
Logan Property Management • United States • via LinkedIn
21 hours ago
Full–time
Apply on LinkedIn
Job highlights
Identified by Google from the original job post
Qualifications
Familiarity with HUD and Tax Credit programs is a strong plus
Strong organizational skills with attention to detail
Excellent verbal and written communication skills
4 more items(s)
Benefits
$20 - $21 an hour
Responsibilities
We are seeking a dedicated Administrative Assistant to join our team and help ensure smooth day-to-day operations
The Property Management Administrative Assistant will support the Property Manager and leasing staff with daily administrative tasks, ensuring the effective operation of Oakbrook Manor Apartments
This role involves managing resident files, handling compliance documentation for HUD and Tax Credit programs, and providing excellent customer service to residents and prospective tenants
19 more items(s)
Job description
Oakbrook Manor Apartments is a 214-unit residential community committed to providing quality living in a welcoming environment. Our property includes HUD and Tax Credit programs, requiring meticulous compliance with federal and state regulations. We are seeking a dedicated Administrative Assistant to join our team and help ensure smooth day-to-day operations.

The Property Management Administrative Assistant will support the Property Manager and leasing staff with daily administrative tasks, ensuring the effective operation of Oakbrook Manor Apartments. This role involves managing resident files, handling compliance documentation for HUD and Tax Credit programs, and providing excellent customer service to residents and prospective tenants.

Responsibilities
• Administrative Support:
• Assist the Property Manager with daily office operations, including scheduling, correspondence, and filing.
• Prepare and process lease agreements, renewals, and other property management documentation.
• Maintain accurate and organized resident files, ensuring compliance with HUD and Tax Credit regulations.
• Manage and update tenant and property databases, ensuring all information is current and accurate.
• Compliance Administration:
• Support the Property Manager in preparing and organizing HUD and Tax Credit reports, ensuring all documentation is complete and accurate before submission.
• Assist in compiling and reviewing applicant files, checking for completeness and adherence to compliance standards.
• Maintain a compliance calendar to track important deadlines, proactively managing timelines for documentation submissions.
• Organize and manage files for external audits, ensuring all required documents are readily accessible and up-to-date for inspections.
• Resident Relations:
• Serve as a primary point of contact for resident inquiries, providing timely and professional responses.
• Assist with processing work orders and coordinating maintenance requests.
• Organize resident events and communication efforts to foster a sense of community.
• Handle rent collection, late notices, and other related tasks as needed.
• Leasing Support:
• Assist in the leasing process, including showing apartments to prospective residents and handling application paperwork.
• Maintain a welcoming office environment, ensuring all areas are clean, organized, and stocked with necessary supplies.
• Provide support during property tours and open houses.

Qualifications
• Education & Experience:
• High school diploma or equivalent required; Associate's degree in business or related field preferred.
• Previous experience in property management, real estate, or administrative roles is highly desirable.
• Familiarity with HUD and Tax Credit programs is a strong plus.
• Skills & Competencies:
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong customer service orientation with a friendly and professional demeanor.
• Knowledge of property management software (e.g., Yardi, RealPage) is an advantage.

$20 - $21 an hour

PI248918071

United States
Colorado
Alamosa Show on map Get directions