Associate Employee Events Specialist

Job highlights
Identified by Google from the original job post
Qualifications
Ability to maintain a strong work ethic and positive attitude
Excellent written and verbal communication skills for liaising with vendors, internal staff, and all employees/event attendees
Proficient with Microsoft Office Suite
Proficient with SharePoint and Canva
Ability to find proactive solutions to problems
Ability and flexibility to execute time sensitive projects and communications
Excellent time management skills and the ability to prioritize work
Strong attention to detail and the ability to deliver high-quality events on time and within budget
Excellent collaboration skills with the ability to build strong stakeholder relationships
Strong organizational and project management skills with the ability to manage multiple events simultaneously
Ability to work well within a team environment
Analytical mindset to help measure event performance and derive insights for optimization
Creativity to help develop innovative employee engagement strategies
Team player with the ability to collaborate across departments and levels
Other Skills: Budget Management, Event Management, Event Planning, Logistics Management, Vendor and volunteer Management
Moderate level of demonstrated experience gained in a similar role
Moderate level of demonstrated experience working within a large organization
Moderate level of demonstrated experience in event planning/coordination
Proven track record of previously successful engagement events
Moderate level of demonstrated experience working with virtual event platforms and tools
Primarily sitting with some walking, standing, and bending
Able to hear and speak into a telephone
Close visual work on a computer terminal
Dexterity of hands and fingers to operate any required computer keyboard, mouse, and other technical instruments
Able to lift and carry up to 20 lbs
Standard office environment
This role is expected to be remote with an occasional need to be on-site in a shared space
Occasional local and domestic travel, up to 10%
Ability to work hours outside normal business hours, evenings, and weekends, as necessary for employee or corporate social responsibility events
Must possess a current, valid state-issued driver’s license
This is a remote position that requires reliable internet connection and electricity
Benefits
A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable
Hourly base salary for this position is $ 29.20 - $ 38.20 and is eligible for overtime pay in accordance to local state and federal ‘Wage and Hour’ requirements
All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance
Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and 401k retirement plan to create a rich Total Rewards package
Responsibilities
The role of Employee Events Specialist has the core responsibility for planning and executing employee engagement events
This role oversees and carries out particular tasks or activities throughout the campaign / events planning and execution process, such as meeting with vendors virtually or at the venue location to help with set-up, running errands for supplies and decorations, registration and attendee tracking, ordering supplies, liaising with vendors and our internal staff, presentation support, and pre- and post-event surveys
This role procures and coordinates vendor services and provides general on-site and virtual event support
This role works with cross functional stakeholders to ensure the completion of a successful employee engagement event
Plans and executes a variety of events, including webinars, seminars, workshops, virtual events, in-person events, multi-venue events
Assists with all administrative, logistical, and coordination needs of HR, Employee Engagement, and DEI related events
Oversees event setup, registration, and coordination, ensuring a seamless attendee experience
Ensures that employee engagement event costs remain within the allocated budget
Helps to ensure that the employee engagement event is carried out smoothly
Builds and maintains relationships with event partners, sponsors, vendors, internal company staff and all relevant parties involved
Executes the vendor payment process in a timely manner and reports on spending
Plans for potential scenarios that could impact the integrity and success of the event
Maintains a working knowledge of the complex needs of a wide variety of events
Researches vendors, provides recommendations, and makes selections based on relevance, quality, and cost
Researches, recommends and orders needed supplies and employee giveaways (swag) related to all HR, Employee Engagement, DEI events, programs, and projects
Books venues and schedules guests, which includes communicating with venues, vendors, and guests, contract drafting, confirmation and day-of logistics
Ensures staffing capacity across all functions of an event (registration, set up, catering, audio/visual, etc.)
Leads volunteer coordination for virtual and in-person events, including periodic communications and meetings leading up to the event
Assist with collection and analysis of event data, including attendance and feedback to measure event success and inform future strategies
Helps conduct post-event surveys, analyzes results, and provides recommendations for continuous improvement
Extensive daily usage of workstation or computer
Job description
Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can continue to grow, belong, and thrive.

Your career here is about believing in yourself and seizing new opportunities and challenges. It’s about expanding your skills and expertise in your current role and preparing yourself for future advancements. That’s why we encourage you to take every opportunity to further your career within our great global team.

Grow Your Career with NTT DATA

The role of Employee Events Specialist has the core responsibility for planning and executing employee engagement events. This role oversees and carries out particular tasks or activities throughout the campaign / events planning and execution process, such as meeting with vendors virtually or at the venue location to help with set-up, running errands for supplies and decorations, registration and attendee tracking, ordering supplies, liaising with vendors and our internal staff, presentation support, and pre- and post-event surveys. This role procures and coordinates vendor services and provides general on-site and virtual event support. This role works with cross functional stakeholders to ensure the completion of a successful employee engagement event.

What you'll be doing

ESSENTIAL DUTIES & RESPONSIBILITIES
• Plans and executes a variety of events, including webinars, seminars, workshops, virtual events, in-person events, multi-venue events
• Assists with all administrative, logistical, and coordination needs of HR, Employee Engagement, and DEI related events
• Oversees event setup, registration, and coordination, ensuring a seamless attendee experience
• Ensures that employee engagement event costs remain within the allocated budget
• Helps to ensure that the employee engagement event is carried out smoothly
• Builds and maintains relationships with event partners, sponsors, vendors, internal company staff and all relevant parties involved
• Executes the vendor payment process in a timely manner and reports on spending
• Plans for potential scenarios that could impact the integrity and success of the event
• Maintains a working knowledge of the complex needs of a wide variety of events
• Researches vendors, provides recommendations, and makes selections based on relevance, quality, and cost
• Researches, recommends and orders needed supplies and employee giveaways (swag) related to all HR, Employee Engagement, DEI events, programs, and projects
• Books venues and schedules guests, which includes communicating with venues, vendors, and guests, contract drafting, confirmation and day-of logistics
• Ensures staffing capacity across all functions of an event (registration, set up, catering, audio/visual, etc.)
• Leads volunteer coordination for virtual and in-person events, including periodic communications and meetings leading up to the event
• Assist with collection and analysis of event data, including attendance and feedback to measure event success and inform future strategies
• Helps conduct post-event surveys, analyzes results, and provides recommendations for continuous improvement

KNOWLEDGE, SKILLS & ABILITIES
• Ability to maintain a strong work ethic and positive attitude
• Excellent written and verbal communication skills for liaising with vendors, internal staff, and all employees/event attendees
• Proficient with Microsoft Office Suite
• Proficient with SharePoint and Canva
• Ability to find proactive solutions to problems
• Ability and flexibility to execute time sensitive projects and communications
• Excellent time management skills and the ability to prioritize work
• Strong attention to detail and the ability to deliver high-quality events on time and within budget
• Excellent collaboration skills with the ability to build strong stakeholder relationships
• Strong organizational and project management skills with the ability to manage multiple events simultaneously
• Ability to work well within a team environment
• Analytical mindset to help measure event performance and derive insights for optimization
• Creativity to help develop innovative employee engagement strategies
• Team player with the ability to collaborate across departments and levels
• Other Skills: Budget Management, Event Management, Event Planning, Logistics Management, Vendor and volunteer Management

#GlobalDataCentersCareers

EDUCATION & EXPERIENCE
• Project management certification(s) would be preferred
• Moderate level of demonstrated experience gained in a similar role
• Moderate level of demonstrated experience working within a large organization
• Moderate level of demonstrated experience in event planning/coordination
• Proven track record of previously successful engagement events
• Moderate level of demonstrated experience working with virtual event platforms and tools

PHYSICAL REQUIREMENTS
• Primarily sitting with some walking, standing, and bending.
• Able to hear and speak into a telephone.
• Close visual work on a computer terminal.
• Dexterity of hands and fingers to operate any required computer keyboard, mouse, and other technical instruments.
• Able to lift and carry up to 20 lbs.

WORK CONDITIONS & OTHER REQUIREMENTS
• Standard office environment
• Extensive daily usage of workstation or computer.
• This role is expected to be remote with an occasional need to be on-site in a shared space.

Special Requirements:
• Occasional local and domestic travel, up to 10%.
• Ability to work hours outside normal business hours, evenings, and weekends, as necessary for employee or corporate social responsibility events.
• Must possess a current, valid state-issued driver’s license.

This is a remote position that requires reliable internet connection and electricity. A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable.

NTT Global Data Centers Americas, Inc. offers competitive compensation based on experience, education, and location. Hourly base salary for this position is $ 29.20 - $ 38.20 and is eligible for overtime pay in accordance to local state and federal ‘Wage and Hour’ requirements.

All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance.

Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and 401k retirement plan to create a rich Total Rewards package.

Workplace type:
Remote Working

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, ****** orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Accelerate your career with us. Apply today

United States
New Hampshire
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